Foire aux questions - Entry on the Roll

If you do not plan to practise the profession between April 1, 2010 and March 31, 2010, you do not need to be entered on the Roll. However, you should check with

• your insurance company, regarding the continuing payment of premiums;

      or

• your employer, regarding whether your position will be maintained.

• Update all the information in your OIIQ file, in particular by declaring the number of hours worked as a nurse between January 1 and December 31, 2009 and the last date of employment with your employer(s), if applicable.

• We also ask that you carefully answer question 7 on the form and state why you will not be practising in 2010-2011. This information is essential to help the OIIQ formulate positions on issues of importance to the profession, such as nursing shortages, the nursing workforce, initial education, continuing education and other topical matters.

Many nurses remain active in the profession, even after retiring from their position with their main employer. After all, retired, particularly in the healthcare system, does not necessarily mean that you have retired from the profession. If that is your case, simply indicate your last date of employment with your main employer and declare your new activities, whether you are practising as a volunteer or for pay.

If you are practising one of the fourteen reserved activities, you are a nurse. Some categories of nurses who do not work directly with patients are nonetheless considered to be practising the nursing profession, e.g. research nurse, nurse in a pharmaceutical company, nursing care manager, nursing teacher (even if you do not supervise clinical internships), manager of a private residence, health care and services consultant, etc. If you are still not sure, contact the Registrar's Office.

Indicate all the hours worked as a nurse, but do not include any absences and work stoppages such as maternity, sick or unpaid leave, even if you have a position or have declared an employer.

For every calendar year, your employer(s) must provide us with the following information:

• starting date of your employment as a nurse;
• date of the last day you practised nursing;
• effective last date of your employment (cessation of the employment relationship);
• number of hours worked as a nurse each year and in each position;
• title and signature of the person completing the attestation for the employer;
• any other document you consider useful as proof of your practice.

If you wish to update the information in your file, meaning that you will be making changes to previous declarations, you must do so in writing and submit the applicable proof of practice. Please understand that since you signed your first declaration to attest that the information it contained was accurate, we cannot amend this information simply at your request, without some kind of proof.

The Order uses the information you enter for question 5, and that entered for question 4 on your Annual Declaration, to identify members who may be subject to the Regulation respecting periods of refresher training and refresher courses nurses may be required to serve. Please answer these questions very carefully, to avoid administrative problems.

First indicate the date (year-month-day) when you ceased practising the job(s) previously listed in your file. Then go to the “New position related to the healthcare field” section on your Annual Declaration form and enter all the required information regarding your new job.

A salaried worker is someone who contracts to work for an employer other than herself in return for a salary or wages. The employer exercises some form of control over the employee, and she generally receives certain fringe benefits.

A self-employed worker is someone who contracts with another person, her client, to perform specific work or provide a service in return for remuneration (billing, professional fees, etc.). There is no subordinate relationship between the self-employed worker and her client. A nurse in private practice is a self-employed worker and must indicate the name of her company or her own name, as applicable, whether she works alone, with employees or in association with others. A nurse who owns a company is considered self-employed.

No, just the name of the agency you work for.

If your employer is a health and social services centre (HSSC) and you are working in one of its healthcare establishments, enter the name of the establishment as your employer, e.g. Résidence Avellin-Dalcourt and not CSSS de Maskinongé. However, if you work at the head office or administrative offices of the CSSS, please indicate the name of the CSSS as your employer.

Since you have the same employer, simply indicate your new position or your new field of practice using the table of codes provided with your form.

In its correspondence, the Order uses your first and last names as they are shown on your birth certificate. If you want to make any changes, you must officially change your name by contacting the office of the Directeur de l’état civil. Some married women also use their husband’s name in addition to their own. If you wish to remove your husband’s name, simply send a written request to the Order.

This initial is essential for the Order. With more than 71,000 members, most of them women, this initial lets us distinguish between two women with the same first and last names.

Some information has to be updated annually, such as the number of hours of practice, continuing education, and the obligation to inform the Order if you have been the subject of a judicial, disciplinary or penal decision.